Volunteer Certification Information

   

RISK / SAFETY - Coach / Volunteer Certification Information

Being a volunteer in hockey is no easy task. Volunteers are often called upon to wear many hats. We want to do our best to ensure that our volunteers are safeguarded and not placed in a vulnerable situation without the proper qualifications.

 

Step 1 – Do you have a Hockey Canada Registry (HCR) 3.0 Account?

Note: Attention New Coaches and Volunteers;

 

If you do, you will be able to log in and see your credentials/qualifications under MyAccount->Members:

Graphic1

 

If you don't , our registrar has opened an online registration which will allow you to easily create a profile and obtain a Hockey Canada Registration number.

For anyone who has NOT previously registered as a coach or volunteer in the past please click the link below to get started;

MHA Registration Page (hockeycanada.ca)

 

Alternatively follow the instructions here to either link your old e-hockey account or create a new Hockey Canada Registry account: 

HCR 3-0 Guide - Setting Up Your Account

There are no fees attached to this registration.

NOTE: We have noticed cases of volunteer information not being transferred to the new Hockey Canada Registration site.  We encourage anyone who has volunteered in the past to confirm your qualification/certifcation information still exists.   

You can check this at  Spordle My Account

If you believe your profile is missing certification/qualification information then please contact Spordle support to rectify this:

Spordle Contact Information

 

Step 2 -- Are you rostered with a team/group?

If you are not rostered or associated with a team or group (e.g. U11AA, U7 Group 1, U18) then please reach out to the registrar:

registrar@chebuctominorhockey.com  - Alicia Payne

Please request to be added to the roster with the following information:

Name:

HCR ID (from Step 1 above):

Position (e.g. Asst Coach, Manager, etc):

Team/Group (e.g. U7 Group 1, U11B, etc):

Note: You can start aquiring qualifications prior to being associated with a team, however for costs to be covered you may need to be associated with Chebucto and rostered. 

Step 3 -- Do I have the qualifications/certifications needed?

The following table shows the certification requirements for coaches, trainers, and team managers for the 2021-2022 Season:

Hockey Canada/Hockey University courses that are required can be aquired through Hockey Canada at the following link:

Hockey Canada Clinics

The Respect in Sport program can be accessed through this link:

Respect in Sport

(Link to more detailed Respect in Sport Information)

NOTE: The pre-registration code for RIS is: CHEB-T2Z7F7M

Please select the course for lead of sport and youth activities.

RISGraphic

Criminal Record Checks/Vulnerable Sector Check

CRC/VSC- EXPIRES EVERY 3 YEARS  - If you have previously shared your CRC/VSC with Chebucto and it has not expired, please let me know and I will confirm that all required documentation is on file with the registrar. If required I may ask that you provide me with a copy or proof from mybackcheck.com if not on file.

Request Criminal Record Check:

  • To request a CRC check please, send an email and details about your volunteer position (coach, assistant , manager, on ice helper, team) to risk.management@chebuctominorhockey.com
  • The VP Risk will initiate an invitation via email from the website mybackcheck.com, an on-line method for obtaining a criminal record check.

The email you will receive will read “Hockey Nova Scotia~, Chebucto MHA has sent you a myBackCheck.com invitation!  The invitation will allow you to complete their background check/screening requirements online and share your results with them.  Please log in at https://www.mybackcheck.com to review the details of your invitation.  Hockey Nova Scotia~ would also like to sponsor the purchase of your check.”

  • Click on link to create a profile- the system will identify that the email you use has a prepaid back check. Once you create an account and then log on you will have access to the invite.
  • With profile complete, log on using your newly created username/password
  • Click on “start my check” and again “start my check” to get to the registration screen- follow instructions on page to initiate request.

Vulnerable Sector Check- Serial Number:

  • This comes to you in a separate email from backcheck@halifax.ca in a few days following the request for the CRC- look out in your inbox and junk/spam folder.

 

  • The attached results of your Vulnerable Sector Check will include a serial number that you are required to update your MyBackCheck application online. Take note of your serial number for when you receive confirmation that the CRC has been processed- see below

Instructions once CRC is processed:

  • Once the CRC has been processed, you will recieve an email stating “Results of your Criminal Record Check have been placed in your account and can now be shared with Hockey Nova Scotia~.   Please log in at https://www.mybackcheck.com/Public/Login.aspx  and click the View&Share button to complete the process.”
  • Log in to your online MyBackCheck account with your username and password. 
  • Find and click the button titled View&Share. 

Graphic2

  • In the window enter the VSC serial number provided from the previously received email then click Update. 
  • Within 24 hours your account will be updated at which point you can log back into your account, click View&Share?to share with the organization requesting the check-> enter Hockey Nova Scotia - Chebucto  MHA and select your role (Coach or Volunteer).

Please also send a copy directly to Hockey Nova Scotia C/O - Kelly Dalrymple at this email address kdalrymple@hockeynovascotia.ca     

The email must include:

- Scanned / clear copy of the original CRC with VSC (if applicable)

- Your full name

- Your Hockey Canada ID number (Log into your HRC account to obtain https://register.hockeycanada.ca/home) 

- Your DOB if you don’t have your HC ID

 

PLEASE NOTE - CMHA covers record checks on a go forward basis. The CMHA will not be reimbursing for any previous record checks obtained, nor will CMHA be reimbursing for checks done at any of the local law enforcement agencies.  

 

If you choose to do so, you can apply in-person Monday to Friday between 8:30 a.m. to 4:30 p.m ONLY at Halifax Regional Police Headquarters, 1975 Gottingen Street, Halifax.  The cost for this is $30 as there is a memorandum of understanding with the HRP for volunteer service. NOTE - you will have to have VSC (Vulnerable sectors check) done on this record if your position is one that puts you in direct supervision of players under the age of 18. 

 

Once you get your criminal record check returned to you they should be sent directly to Hockey Nova Scotia C/O - Kelly Dalrymple at this email address - kdalrymple@hockeynovascotia.ca  
The email must include;
- Scanned / clear copy of the original CRC with VSC (if applicable)
- Your full name
- Your HC ID number (Log into your Ehockey account (Link below)
- Your DOB if you don’t have your HC ID

NOTE - There is some discussion on if safety people have to have a VSC (Vulnerable Sectors Check).  HNS has ruled that if a police organization will not do the VSC you can pass in your regular CRC.  The letter states you are volunteer and around children that are vulnerable under the age of 18 and it is suggested everyone applies for a VSC with their CRC. It is our suggestion not to get too technical at the police station and simply state you are volunteering and that you will be around vulnerable persons.

 

Step 4 - Reviewing Certifications Once Completed:

 

Please do not send in copies of your certificates of completion to CMHA or HNS.  If you take any course online through hockey University, it will automatically show up on your HCR and if you have all your certifications you are good to coach / volunteer. HNS does approvals approx every week.

 

If you have a Criminal Record Check this is the only thing that needs  to be sent to Kelly Dalrymple at HNS.

To review your status please check your HCR profile as detailed in Step 1 above or as in:

How to Check Certifications

 


NOTE: Your new CRC/VSC information will not appear under the "Qualifications" tab in HCR but under the "History" tab.

CompletedCRCVSC

DEFINITIONS and Other Notes:

Parent Helper: Someone who is listed on the official team roster and is used for assistance with the Two Deep Policy in the dressing room before and after games. Parent Helpers require the Respect in Sport program and a Criminal Record Check (with the Vulnerable Sector Check).

On-Ice Volunteer: Someone who only assists on-ice during practices. These people require all the same qualifications as any other coach on the team. It is recommended to list them as an assistant coach in case they are required on the bench at some time.

Bench staff must be at least 16 years of age. To be on the bench, they would require Respect in Sport Coach Level and HU-Safety if required for the level they are on the bench.

Trainers: Trainers are not permitted on the ice for practice other than to tend to an injured player. Teams may list more than one (1) trainer although only one (1) trainer is permitted on the bench in any game.

 

 

ACRONYMS

HCR - Hockey Canada Registry
CRC - Criminal Record Check
VSC - Vulnerable Sectors Check
RIS - Respect In Sport
HU - Hockey University (also called elearning account)
HNS - Hockey Nova Scotia
CMHA - Chebucto Minor Hockey Association
HRP - Halifax Regional Police

Quick links for Certifications

RIS for coaches / team staff (Different as there is a parent only link) - https://hns.respectgroupinc.com  
To log into your Ehockey account - https://register.hockeycanada.ca/home
HNS Coaching Clinic Schedule - https://hockeynovascotia.ca/coach/coaching-clinic-schedule
 
NOTE - The first part of your coaching clinics for Intro or Dev 1 /HU Safety /Planning a safe return to hockey /are all available on your Ehockey account (see link above).  Do not search for a date or clinic, simply click on the bottom “sign up for a clinic” then scroll down and you will see the clinics available. 
 
What does Ineligible mean?
 
11.14. Any Team Official previously registered on the Hockey Canada Registry(HCR) with any team and was not approved due to lack of the following, Respect in Sport Volunteer Program(RIS), Criminal Records Check(CRC) and Vulnerable Sector Verification (VSV) will NOT be eligible to be registered with any team until these are obtained. This includes on ice or off ice activities. This regulation would not include Team Officials that have been approved in the past but their CRC/VSV have expired. These Team Officials would still have until December 1st to obtain their renewals
 
Any Bench Staff that is Ineligible after the Dec 1st Deadline are not eligible to be involved with their team or any team until the required certification are obtained, entered on the HCR and changed to Approved.
 
Only exceptions are for someone who has all qualifications except for a Coach Clinic that they are registered for before the Deadline and scheduled for a date later than the deadline OR someone that has provided a letter to HNS stated they required Fingerprinting for their CRC/VSC and it will extend them for two weeks to have it done and entered on the HCR provided all other qualifications are complete.

VP Risk Management
risk.management@chebuctominorhockey.com