RISK / SAFETY - Coach / Volunteer Certification Information

Being a volunteer in hockey is no easy task. Volunteers are often called upon to wear many hats. We want to do our best to ensure that our volunteers are safeguarded and not placed in a vulnerable situation without the proper qualifications.

Please see below for the steps needed to become a volunteer with Chebucto.

Please be aware these steps do not need to be completed in order.

Also be aware that each team can support a maximum number of volunteers after which the team budget will need to account for any additional training or certification above the max. The limits will be detailed by VP Finance and made clear to the team managers.

Step 1 – Do you have a Hockey Canada Registry (HCR) 3.0 Account?

Attention New Coaches and Volunteers;

If you do, you will be able to log in and see your credentials/qualifications under MyAccount->Members:

If you don't , our registrar has opened an online registration which will allow you to easily create a profile and obtain a Hockey Canada Registration number.

For anyone who has NOT previously registered as a coach or volunteer in the past please click the link below to get started;

U7 Volunteer Registration Page (hockeycanada.ca)

(others will be added soonest)

Alternatively follow the instructions here to either link your old e-hockey account or create a new Hockey Canada Registry account: 

HCR 3-0 Guide - Setting Up Your Account

There are no fees attached to this registration.

NOTE: We have noticed cases of volunteer information not being transferred to the new Hockey Canada Registration site.  We encourage anyone who has volunteered in the past to confirm your qualification/certifcation information still exists.   

You can check this at  Spordle My Account

If you believe your profile is missing certification/qualification information then please contact Spordle support to rectify this:

Spordle Contact Information

STEP 1a:

Your information may not be up to date within HCR. HCR requests that this information be updated:

Once this is filled in you may be asked to check agreement/diagreement to the following "Critical Waivers":

Denoting this is required for approval to be a member of team staff.

Step 2 -- Are you rostered with a team/group?

If you are not rostered or associated with a team or group (e.g. U11AA, U7 Group 1, U18) then please reach out to the registrar:

registrar@chebuctominorhockey.com  - Alicia Payne

Please request to be added to the roster with the following information:

Name:

HCR ID (from Step 1 above):

Position (e.g. Asst Coach, Manager, etc):

Team/Group (e.g. U7 Group 1, U11B, etc):

Note: You can start aquiring qualifications prior to being associated with a team, however for costs to be covered you may need to be associated with Chebucto and rostered. 

Step 3 -- Do I have the qualifications/certifications needed?

The following table shows the certification requirements for coaches, trainers, and team managers for the 2022-2023 Season:

https://hockeynovascotia.ca/coach/coaching-requirements

Hockey Canada/Hockey University courses that are required can be aquired through Hockey Canada at the following link:

Hockey Canada Clinics

The Respect in Sport program can be accessed through this link:

Respect in Sport

(Link to more detailed Respect in Sport Information)

NOTE: The pre-registration code for RIS is: CHEB-T2Z7F7M

Please select the course for lead of sport and youth activities.

Criminal Record Checks/Vulnerable Sector Check

CRC/VSC- EXPIRES EVERY 3 YEARS  - If you have previously shared your CRC/VSC with Chebucto and it has not expired, please let me know and I will confirm that all required documentation is on file with the registrar. If required I may ask that you provide me with a copy or proof from mybackcheck.com if not on file.

Request Criminal Record Check:

• To request a CRC check please "self-request" using the following link https://www.backcheck.net/hockeynovascotia/

   

  OR send an email and details about your volunteer position (coach, assistant , manager, on ice helper, team) to risk.management@chebuctominorhockey.co Please note that you can "self-request" using the following link: https://www.backcheck.net/hockeynovascotia/

   

• The VP Risk will initiate an invitation via email from the website mybackcheck.com, an on-line method for obtaining a criminal record check.

The email you will receive will read “Hockey Nova Scotia~, Chebucto MHA has sent you a myBackCheck.com invitation!  The invitation will allow you to complete their background check/screening requirements online and share your results with them.  Please log in at https://www.mybackcheck.com to review the details of your invitation.  Hockey Nova Scotia~ would also like to sponsor the purchase of your check.”

• Click on link to create a profile- the system will identify that the email you use has a prepaid back check. Once you create an account and then log on you will have access to the invite.
• With profile complete, log on using your newly created username/password
• Click on “start my check” and again “start my check” to get to the registration screen- follow instructions on page to initiate request.

Vulnerable Sector Check- Serial Number:

• This comes to you in a separate email from backcheck@halifax.ca in a few days following the request for the CRC- look out in your inbox and junk/spam folder.

• The attached results of your Vulnerable Sector Check will include a serial number that you are required to update your MyBackCheck application online. Take note of your serial number for when you receive confirmation that the CRC has been processed- see below

Instructions once CRC is processed:

• Once the CRC has been processed, you will recieve an email stating “Results of your Criminal Record Check have been placed in your account and can now be shared with Hockey Nova Scotia~.   Please log in at https://www.mybackcheck.com/Public/Login.aspx  and click the View&Share button to complete the process.”
• Log in to your online MyBackCheck account with your username and password. 
• Find and click the button titled View&Share. 

• In the window enter the VSC serial number provided from the previously received email then click Update. 
• Within 24 hours your account will be updated at which point you can log back into your account, click View&Share?to share with the organization requesting the check-> enter Hockey Nova Scotia - Chebucto  MHA and select your role (Coach or Volunteer).

Please also send a copy directly to Hockey Nova Scotia C/O - Kelly Dalrymple at this email address kdalrymple@hockeynovascotia.ca     

The email must include:

- Scanned / clear copy of the original CRC with VSC (if applicable)

- Your full name

- Your Hockey Canada ID number (Log into your HRC account to obtain https://register.hockeycanada.ca/home) 

- Your DOB if you don’t have your HC ID